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Privacy Policy

Holidays by Rail Ltd. takes your privacy seriously. This privacy statement tells you how we treat your personal data when you have contacted us through your use of our website, brochures, speaking to our customer services staff or other communication.

Our company name is Holidays By Rail Limited and our registered office is at 1 Winnall Valley Road, Winchester SO23 OLD, Hampshire.

Things we will not do.

We will not disclose your personal details to any parties not specifically selected by us to provide you services during the course of your travels with us.

We dislike uninvited solicitations as much as you do and will never disclose your information to any uninvolved third parties or other companies. There’s no need to even opt-out, we simply don’t do it.

Things we may need to do.

When you ask us for holiday information, join our mailing list or book a tour with Holidays by Rail we may need to collect information about you including your name and contact details. We may also need to collect payment details and or relevant health information to process bookings. Some of the information you may need to provide us may be ‘personal data' (for example information relating to disability, diet, health or religion) in which case we will assume that we have your consent to use this information, and pass it to others as required and appropriate, in connection with your booking.

We may use your data for business management, operations and customer care purposes in order to ensure that you receive the highest standard of service.

We may also need to disclose your information to credit checking companies, public authorities (e.g. customs/immigration), or when we are required by law to make a disclosure.

We may pass on your personal details to those companies or organisations that need to know them in order that your holiday or other service or product can be provided; for example, the tour operator, rail company, or hotel. This may include the transfer of information outside the European Economic Area where some data protection procedures may not be as strong as in the UK. When you enter into a transaction with us we assume you consent to our passing on such details.

We go to great lengths to ensure that your information is secure. In order to prevent unauthorised access or disclosure we have put in place extensive physical, electronic and management procedures to safeguard and secure the information we collect. We always encrypt sensitive financial data such as credit card numbers.

By disclosing your personal data to us, whether using our website, telephone services or mail, you consent to the collection, processing and use of your personal information by Holidays by Rail in accordance with the terms of this privacy policy.

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